Staffing Agency Mavericks Logo Final

How To Effectively Run a Staffing Agency

Starting and running a staffing agency can be a profitable and rewarding business venture. However, if you’re unfamiliar with the staffing agency business model, you’ll want to familiarize yourself before starting a new company.

This article will explore the critical day-to-day operational tasks you must perform to run a successful staffing agency business. Then dig into ways to make your business run more efficiently.


Day-to-Day Operational Tasks for a Staffing Agency Firm

No matter the type of staffing agency business you have, there are some basic operational tasks that you will need to complete regularly. These tasks include:

  1. Sourcing and recruiting candidates
  2. Screening and interviewing candidates
  3. Matching candidates to open positions
  4. Checking references
  5. Negotiating salaries and benefits
  6. Arranging job placements
  7. Providing customer service 

Receiving and Processing Payments

Another essential aspect of running your business is getting paid on time and in full. There are a few different ways to receive and process payments, but invoicing and credit cards are the most common. 

Accounting is an excellent area for your staffing agency to outsource to an expert who can leverage their industry expertise.

Managing Client Relationships

The key to any successful business is maintaining strong client relationships. Managing client relationships is especially important as you want to ensure that they are happy and satisfied with your offerings. 

Improving the client experience will make them more likely to refer your company to others and to return in the future. There are a few different ways to manage client relationships. Still, the most common is to keep in touch with them regularly and send them updates via their preferred communication method.


Improve Your Staffing Agency Company’s Inefficiencies

Use the following tips and strategies to make your staffing agency business more efficient:

  • Automate time-consuming tasks: Many programs are available that can automate time-consuming tasks such as candidate screening, reference checks, and payments.
  • Delegate and build a team: You can’t do everything yourself, so delegate some tasks to others on your team. This will free up your time to focus on the most important tasks.
  • Use technology: Many tools and technologies are available that can help you run your business more efficiently. Utilize these resources to save time and money.
  • Stay organized: A well-organized business is a more efficient business. Create systems and processes to keep your business running smoothly.
  • Set goals and measure results: Set goals for yourself and your team and then track your progress. This will help you identify areas where you need to improve.

You can run a more efficient staffing agency business by following these tips.


Systems & Processes

One of the best ways to make your staffing agency business more efficient is to develop and/or automate as many systems and processes as possible. By doing this, you can save time and money.

You can systematize the following staffing agency business processes: 

  • Recruiting
  • Screening
  • Interviewing
  • Placement
  • Accounting and invoicing

By automating or developing systems for these processes, you can save time and money. In addition, your team will be able to work more efficiently. 


Delegate & Outsource

Another way to make your staffing agency business more efficient is to delegate or outsource tasks. There are several tasks you can delegate, including:

  • Administrative tasks
  • Marketing and advertising
  • Customer service
  • Bookkeeping and accounting
  • Web development

By delegating and outsourcing these tasks, you will free up time to focus on driving sales, which is key to growing your staffing agency company.

You can find professionals to perform these tasks and more on websites like Upwork and Fiverr. Test workers on those sites with small projects before hiring them for bigger ones.


Time Management

When running a successful staffing agency business, one of the most important skills is time management. There are many different ways to manage your time effectively, including:

  • Create task lists
  • Time blocking with a calendar
  • Prioritization (prioritizing business building projects over day-to-day operational tasks)
  • Leverage a project management tool

To be successful, you need to learn how to balance the important tasks with the less important ones. You also need to learn how to say no to certain tasks to focus on the most important ones.

Creating task lists and leveraging a project management tool are essential strategies for keeping track of all the in-progress tasks and projects.

The key to time management in the staffing agency business is to be organized and focused. Using the techniques mentioned above, you can effectively manage your time and grow your business.


Tools, Technology & Resources

There are several different tools, technologies, and resources that can help staffing agencies improve their efficiencies, including:

  • Marketing automation tools (email marketing, social media scheduling, etc.)
  • Accounting software/automated billing and invoicing
  • Customer Relationship Management (CRM) software

Consider using these tools if they can help your business. 


Set & Track Goals

One of the best ways to make your staffing agency business more successful is by setting and tracking goals. Without business goals, it’s difficult to measure your progress or know what you need to do to improve your business.

There are several different ways to set and track goals, including:

  • SMART goals (SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound)
  • Progress tracking charts (creating graphs that show your progress made towards specific goals)
  • Creating a Business Plan for Staffing Agency

By using one or more of these methods, you can set and track realistic goals for your business. This will help you stay on track and achieve your desired results.



To maximize your success, consider networking with other professionals both inside and outside the staffing agency business. You can learn from their experiences, get advice, and make connections that can help your business.

There are several different ways to network with other professionals, including:

  • Attending industry events
  • Networking events
  • Online networking
  • Professional associations
  • Trade shows


Pricing Your Services

One of the most important things to consider when pricing your staffing services is how much you need to charge to make a profit. You also need to consider how much your competitors charge for similar services.

Another thing to consider when pricing your services is how much value your services provide. By understanding the value of your offerings, you can justify charging more for them.

Finally, you need to find the right balance between price and demand. If you charge too much, you may lose potential clients. However, if you charge too little, you may not be able to cover the costs of running your business.


Targeting the Right Clients

To be successful in the staffing business, you need to target the right clients. Improved targeting can increase your chances of making a sale and ideally serve clients who value your offerings more or are easier to serve.

There are many different ways to target the right clients, including:

  • Segmenting your market
  • Understanding your ideal client
  • Developing a positioning statement


Run an Effective Staffing Agency.

Running a staffing agency can be a very profitable business if done correctly. Utilize tools, technologies, and resources to improve your efficiencies. By following the tips in this article, you can set your business up for success.